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Facility Use Guidelines

Northville Senior Community Center, Northville Art House and Recreation Center at Hillside Facility Use Guidelines, 2007-2008

Facilities managed by the Northville Parks and Recreation Department are made available for use in accordance with the guidelines established by the Northville Parks and Recreation Commission.

APPLICATIONS

1. Rental Agreements must be completed prior to confirmation and submitted to the Northville Parks and Recreation Department. The renter must be at least twenty-one (21) years of age and will be responsible for any damages incurred during the time designated on this agreement. Payment deposit is due at time of booking.
2. The Parks and Recreation Department reserves the right to demand sufficient time for full investigation of applications, to cancel or deny permits with or without due notice, and to limit the frequency of building use by one group or organization at its discretion.
3. Renter agrees not to assign or in any manner transfer this agreement without the prior written consent of the department.

PRIORITY OF SCHEDULING

Rentals shall be on a first come, first served basis. Priority of use for scheduling is in the following order:

1. Programs sponsored by the Northville Parks and Recreation Department and Northville Arts Commission.
2. Residents (defined as owning a business or residing in Northville, Northville Township, or Northville school district) and resident organizations (defined as those organizations that are Northville based or whose participants are at least 80% Northville residents). Proof of residency may be requested by the department.

CONDITIONS OF USE

1. Alcoholic beverages may be allowed by permission of the Department and shall be confined to designated areas only at the Northville Senior Community Center and the Northville Art House. A special liquor permit from the State of Michigan is required if liquor is sold, or if there is an admission charge to the activity.
2. Smoking is not permitted within any building or within 25 feet of any building entrance by City of Northville ordinance.
3. All groups involving minors must provide their own responsible, adult chaperone(s).
4. Applicants must guarantee:

   Orderly behavior.

   Financial responsibility for any damages due to their use of the premises.

   Responsiveness to directives of department personnel.

   That the activity is of a nature suitable for presentation in a public building.

   That the activity is lawful and conforms to the regulations of state and federal laws, community of Northville, and the Northville Parks and Recreation Department.

   That no tape, staples, glue or any other adhesive materials will be used to decorate the facilities without permission of the Parks and Recreation Department. Tape approved for use on floor surfaces is available for purchase from the Recreation Department for $10.00 per roll.

   That they will not remove, change, or revise anything in the building without specific approval from the Parks and Recreation Department.

   That upon completion of the activity, the room, tables and chairs will be cleaned of all decorations, supplies, and items brought in by the renter.

   Electrical extension cords are not allowed on any floor surfaces.

5. Public events held in the Senior Community Center gym and in the Recreation Center at Hillside gym must use a floor covering. The Senior Community Center gym has a vinyl covering that will be provided by the Recreation Department for a per day rental fee.
6. The Parks and Recreation Department assumes no responsibility, financial or otherwise, for accidents, injuries, or losses sustained by individuals while using the facilities.
7. Renters selling food must comply with current Wayne County Health Department regulations. Applications for a temporary food permit can be obtained by calling the Wayne County Health Department (734-727-7400).

INSURANCE

Insurance will be required for the following rentals:

1. Events open to the public: Weekend shows or special events rented by any person or any group will require a special comprehensive general liability policy in the amount of one million dollars ($1,000,000), combined single limit, with Northville Parks and Recreation and the City of Northville named as "Additional Insured: from set-up to take down".
2. Private Events: Weddings, showers, parties, practices, etc., rented by any person or group will require a copy of the renter’s "homeowners" or "renter’s insurance" policy in the amount of five hundred thousand dollars ($ 500,000) combined single limit.
3. Rentals for the purpose of providing instruction to the public: Individual(s) or group(s) renting space in the Northville Community Center for the purpose of providing instruction to the public, must provide a certificate of insurance for general liability in the amount of one million dollars ($ 1,000,000), with Northville Parks and Recreation and the City of Northville named "Additional Insured: from set-up to take down."
4. If alcohol is to be sold or if tickets are sold to an event that is serving alcohol: A State of Michigan Liquor License is required and a separate Liquor Liability Policy is required in the amount of one million dollars ($1,000,000), combined single limit with Northville Parks and Recreation and the City of Northville named "Additional Insured: from set-up to take down".

PAYMENT OF FEES

1. All renters must place a 50% or $500 deposit, whichever is less, when reserving a building. Balance of rent is due thirty (30) days prior to the event.
2. A damage deposit check of $150.00 is due one week prior to the scheduled event. If no damage occurs, the deposit will be returned within one week after the event.

REFUNDS

The Northville Parks and Recreation Department will retain 50% of the deposit in the event a renter cancels prior to 45 days before the scheduled event. Refund requests received less than 45 days before the scheduled event will not be returned. NO EXCEPTIONS.

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© 2008, City of Northville
Parks and Recreation

Northville Parks & Recreation
700 W. Baseline Rd.
Northville, MI 48167
Phone: 248-349-0203
Fax: 248-380-8611
Hotline (after 4:00pm): 248-449-9951